Businesses in all industries use digital signing software to route, sign, and securely store documents. By automating most of the signing process, digital signing solutions lead to increased efficiency and a better customer experience.
What is digital signing software?
Digital signing software is a digital tool that enables users to electronically sign documents using their eID (electronic ID) while also streamlining the signing process through automation.
Key features of digital signing software usually include:
- Automatically routing documents to signers in a specific order based on their roles
- Sending automated email reminders to signers
- Tracking the status of each document in real-time
- Ensuring secure access through role-based controls and eID-based identity validation
- Saving and securely storing signed documents in organized folders
- Automatically deleting documents after the required retention period expires
For businesses seeking to optimize their signing processes, digital signing software offers a powerful way to save time, cut costs, and improve the customer experience.
How can digital signing software help you improve the performance of your business?
Digital signing software offers several features that can help you outperform competitors and enhance your business’s performance, including:
Digital signing with eID
Digital signatures allow documents to be signed from anywhere, at any time, and on any device, making the process faster and more convenient for all parties involved. By eliminating the need for printing, scanning, and mailing documents, employees can dedicate their time and energy to more high-value tasks, ultimately boosting productivity and efficiency within your business.
At-a-glance overview
Digital signing software enables you to track the progress of each document in real-time. You can easily see which documents are pending (awaiting signatures), completed (fully signed), or rejected (declined by signers).
Once a document has been signed by all parties or a signer chooses to reject it, the software will automatically send you an email notification, allowing you to promptly take any necessary follow-up actions.
Scheduled reminder emails
Digital signing software also allows you to schedule automatic reminders, ensuring timely actions. You can set the intervals at which signers should be reminded, and the software will automatically send reminder emails to all parties who still need to sign. This helps keep the process on track without requiring manual follow-ups.
Data protection
Most digital signing software employ robust security measures, such as encryption, role-based access control, and 2FA, to safeguard data stored on the platform from unauthorized access.
ISO-certified digital signing providers can offer peace of mind by ensuring that your data is protected and available whenever you need it.
Legally binding signatures that are recognized across borders
Digital signature software that enables the creation of Qualified Electronic Signatures (QES) provides the highest level of legal assurance for electronic signatures. A QES is equivalent to a handwritten signature under the eIDAS regulation, ensuring it is legally binding and recognized across all EU member states. These signatures are created using a qualified digital certificate issued by a Qualified Trust Service Provider, ensuring a high level of security that makes them ideal for important documents.
What is the best digital signing software in Europe?
Penneo Sign is a leading cloud-based digital signing software that fully complies with key EU regulations, including the GDPR and eIDAS regulation, making it an ideal choice for EU-based companies.
The platform supports the creation of Advanced Electronic Signatures using MitID, Swedish BankID, Norwegian BankID, and the Finnish Trust Network. It also enables the creation of Qualified Electronic Signatures (QES) through itsme®, a digital identity solution available in 16 countries.
Penneo Sign optimizes document workflows by enabling users to send multiple documents to multiple signers, allowing them to sign everything in one go—far more efficient than signing each document one by one. It also integrates with a variety of tools, helping to reduce manual data entry and minimize errors. For added flexibility, you can also build custom integrations through Penneo’s open API.
Additionally, Penneo Sign offers customization options, letting you personalize your account by adding your company’s logo and brand colors to the platform and emails. You can also create reusable email templates to make your communications more efficient.
Interested in discovering all the features that make Penneo Sign one of the best digital signing software solutions in Europe?
