Did you know that in 2022, over 3 million people signed documents via Penneo Sign? Digital signatures continue to grow in popularity, with more and more people and organizations using them to sign documents.

With the help of electronic signatures, businesses can cut costs, minimize errors, reduce manual work, and significantly improve the customer experience. Not to mention that according to the eIDAS regulation, digitally signed documents are legally binding.

But first things first. To benefit from the ROI of electronic signatures, you’ll need to choose a secure and reliable digital signing software, such as Penneo Sign.

Penneo is a qualified trust service provider that can be found on the EU Trust List. Penneo offers one of the most secure and trusted digital signature solutions on the European market — Penneo Sign. With Penneo Sign, your employees and customers can sign Word documents digitally in just a few minutes, thus boosting efficiency and convenience.

This article explains the process of signing a Word document digitally via Penneo Sign and highlights the benefits that come with it.

 

How to sign a Word document digitally via Penneo Sign

To get started, convert your Word document to a PDF. You can either directly save the document as a PDF or use an online PDF converter.

Once you have your Word document in a PDF format, you can start the signing process.

 

Sending the document(s) for electronic signature

Here’s how you can send a document for digital signature via Penneo Sign.

1. Start by naming your case file and choosing a signing sequence.

Create a new case file

2. Upload the document(s) that you want to send for signature.

Upload the documents

3. Add the recipient(s) & select the roles that they will have in the signing process.

Add the recipients

4. Review and send the documents.

Review and send the documents

 

How to sign documents with a simple electronic signature (SES)

There are three ways to sign documents with a simple electronic signature in Penneo Sign — typing your name on the document, uploading a picture of your signature, or drawing your signature.

Draw your signature

Follow these steps to sign a document by drawing your signature.

1. Open the email and read the document(s).

View the document(s)

2. Click on Sign Documents ➜ Draw signature.

Draw your signature

3. Click on Sign documents. That’s it, the document is now signed.

Document signed by drawing the signature

 

Upload a picture of your signature

Follow these steps to sign a document by uploading a picture of your signature.

1. Open the email and read the document(s).

View the document(s)

2. Click on Sign Documents ➜ Upload your signature picture.

Upload a picture of your signature

3. Click on Sign documents. That’s it, the document is now signed.

Document signed by uploading a picture of the signature

 

Type your name on the document

Follow these steps to sign a document by typing your name on it.

1. Open the email and read the document(s).

View the document(s)

2. Click on Sign Documents ➜ Type your name.

Type your name on the document

3. Click on Sign documents. That’s it, the document is now signed.

Document signed by uploading a picture of the signature

 

How to sign documents with an advanced electronic signature (AES)

To sign documents with an advanced electronic signature, you will need an electronic ID. Penneo currently supports the following eIDs: itsme®, BankID Sweden, BankID Norway, MitID, Finnish Bank IDs and Mobiilivarmenne.

1. Open the email and read the document(s).

View the document(s)

2. Click on Sign Documents and choose your eID. In this example, we will use MitID.

Choose your eID

3. Authenticate yourself, then click on Sign documents.

Sign document with eID

3. Choose whether you want the signed document to be saved in your personal Penneo archive or not.

Save the signed document

4. That’s it! Your document is now signed.

Document signed with MitID

With Penneo Sign, you can sign Word documents digitally in a matter of minutes! All digital signatures created via Penneo Sign are legally binding, secure, and efficient. Get started by requesting a free trial of Penneo Sign today!

 

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