Simplify document management and strengthen data security
Effortlessly access, organize, and share documents while upholding the highest standards of data protection and privacy. Penneo is ISO 27001 and ISO 27701 certified, and fully compliant with the GDPR.
Keep your signed documents organized and accessible
Protect sensitive business documents
Control who can view and sign documents with access control via SMS or eID. Every action is logged, so you can see exactly who signed and when. Penneo is ISO 27001 and ISO 27701 certified and meets all GDPR requirements, so you can rest assured your data is in safe hands.
Organize and access signed documents with ease
All signed documents are automatically saved in your Penneo archive. You can organize them in folders, share them with your team, and keep everything easily accessible when you need it.
Keep track of your signing processes
See how many case files you have, what their current status is, and which ones were recently completed. The Penneo dashboard gives you a clear overview so you can effortlessly follow progress.
3,000+
companies, including the Big 4 accounting firms, use Penneo.
60%
of documents sent out with Penneo are signed within 24 hours.
81%
of all annual reports in Denmark are signed with Penneo.
How does document management work in Penneo?
All signed documents are automatically saved in your Penneo archive, which is private to you. You can create folders to keep your documents organized and share them with your team, assigning different permission levels to control who can view, edit, or manage each folder.
The built-in search function makes it easy to find and access the documents you need from any device. Next to each document, you’ll see its status, the date it was created, and the date it was completed—so you always know what’s been signed and when.
READ MOREBuilt for the most complex signing processes
Whether you’re in accounting, auditing, real estate, finance, or HR—Penneo empowers your team with secure and efficient digital signing. Designed to automate even the most complex signing flows, so you can focus on what matters most.
Audit & Accounting
Send engagement letters, audit reports, and financial statements for signature in just a few clicks
Real Estate
Speed up real estate transactions by eliminating the need for physical meetings and manual paperwork
Legal sector
Enable clients to sign remotely using secure, eIDAS-compliant digital signatures
Finance & Banking
Reduce paperwork and manual handling while maintaining a seamless customer journey
Human Resources
Cut hiring time by sending employment contracts for digital signature in minutes
Speed up work with integrations & Open API
Connect your favorite tools in minutes and automate routine tasks. Our integrations and Open API let you streamline workflows, cut manual work, and get more done—faster.
SEE ALL THE INTEGRATIONS
Penneo empowers Acco Accountants to deliver more value to their clients
Penneo saved us a lot of time, and it was also more engaging for customers because there were fewer paper flows. We were able to dedicate more time to focusing on our clients. It’s also much easier to follow up, see what has been fully finalized, and identify who needs a reminder.
— Sven Cornelis, Owner & Partner at Acco Accountants
READ THE STORYFrequently asked questions
Are digital signatures created via Penneo legally binding?
Yes, digital signatures created via Penneo are legally binding. Penneo supports both Advanced Electronic Signatures (AES) and Qualified Electronic Signatures (QES) in accordance with the eIDAS Regulation (EU No 910/2014).
Does Penneo provide qualified electronic signatures (QES)?
Yes, Penneo provides Qualified Electronic Signatures (QES) via itsme®, a trusted digital identity solution available in select countries. These signatures have the same legal standing as handwritten signatures across all EU member states.
Read more about qualified electronic signatures via itsme® and Penneo
Does Penneo provide advanced electronic signatures?
Yes, Penneo enables the creation of Advanced Electronic Signatures (AdES) using MitID, MitID Erhverv, BankID, .beID, and passport. These signatures are uniquely linked to the signer and protect the signed documents against manipulation.
What are signing flows in Penneo?
In Penneo, signing flows determine the order in which specific document types are signed by recipients. They make it possible to automate even the most complex signing processes, involving multiple documents, recipients, and signing rounds.
What tools does Penneo integrate with?
Penneo integrates with a wide range of tools, such as Instaclause, CaseWare, Silverfin, M-Files, and AdminPulse. You can also build custom integrations with your existing systems using Penneo’s Open API.
Can I schedule the automatic deletion of documents in Penneo?
You can set up automatic deletion of case files in Penneo by enabling the Automatic data deletion option. This helps you stay compliant with GDPR by ensuring data is not stored longer than necessary.
How do I verify the validity of digital signatures created via Penneo?
You can verify the validity of digital signatures created via Penneo using one of the following methods:
- By opening the document in a PDF reader and using the built-in validation tool
- By uploading the document to the Penneo Validator
- By uploading the document to the EU’s Commission Validation Platform
Can I schedule automatic email reminders for signers in Penneo?
Yes, you can schedule reminders for signers in Penneo. The system will automatically send email reminders to those who haven’t signed yet, helping to keep the signing process on track and avoid delays.
How much does Penneo cost?
Penneo offers flexible pricing based on your organization’s needs and usage. To explore our plans and find the right fit for you, visit our pricing page.
