Working from home? Make it business as usual.

Published Date: 30 March 2020

Because of recent developments and the rapid spread of the coronavirus more and more countries and companies are advising their employees to work from home and remain under quarantine in the comfort of their own homes. The exponential development of new technologies has made working at a distance easier. Who has never dreamed of working from home? Who has never thought of the many advantages of the home office? Although such thoughts are pleasant at first, one must ask themselves: Is my company ready for this remote change and what should I know to minimize the traction and keep business flowing as usual?

We dedicated this blog post to clarify what remote work is and how you can keep things steady in your company.

 

The importance of working from a distance

Instead of the daily chaos of travel and the risk of exposing themselves to the virus, more and more people are working from home. Nothing could be simpler, all you need is a working Internet connection, right? Or so you thought?

In order to holster a good working environment and motivate employees to work optimally and efficiently, it is necessary to give them the right tools:

  1. Define the work schedules with a start time and an end time.
  2. Help them structure their calendar and form a productive morning routine
  3. Implement a robust task management system coupled with regular check-ins and small milestones to track the progress of tasks and projects.
  4. Introduce chat communication solutions to communicate easily and at any time with the teams and keep team spirits going. (Skype, Slack, Google Hangouts …)

Today, many companies are planning ahead to change work patterns and allow employees to work from home. The only challenge? Employees work remotely, but how can you make sure they can work efficiently while camping in the guest room or on the living room sofa?

 

Cloud solutions to the rescue!

Checking our emails from anywhere, anytime, and on any device has become the norm. Most companies provide laptops rather than desktop computers, so it makes mobile work easier. As a result, we, therefore, have access to remote CRM / ERP solutions. We can even divert calls from landline phones to cellphones. Emails, phone calls, meetings and collaboration seem to be then done and ready for working remotely. The last point to settle therefore becomes the paperwork. Most companies do not really want to have to equip everyone with a printer, a scanner and provide them with 3-month supplies worth of paper and ink simply to allow them to do their daily administrative tasks. Can you imagine? This is where Penneo steps in.

Contracts, official documents, annual reports, agreements, and even grocery shopping orders (because nowadays we have a 3-week waiting list and we better have that confirmation on hand) -all these documents must be completed and signed as part of our daily activities. Any delay in completing these documents costs you time and money.

Penneo helps you gather sensitive information, create contracts, send them for signature, create status reports and store them securely. And the best part is- it’s all on the cloud! Cloud systems like Penneo help you eliminate the paper and printer dependence of your business and helps you close deals faster, easier and more securely from the comfort of your own home. Since you can use Penneo anytime, anywhere and on any device with an Internet connection, employees can do the same work at home as they do in the office while delivering the expected results.

For those for whom working from home is an option, Penneo offers an effective and efficient choice. Our solution doesn’t come in the way of your team’s productivity or performance. Quite the opposite- it embraces it. In fact, Penneo can help you improve your remote teams by:

  1. Increasing the speed of results
  2. Cutting costs
  3. Creating a better experience for customers, partners and employees.
  4. Increasing document collaboration and clarity on the signature process

While working from home can be new and challenging for some companies- it doesn’t have to be. With the right tools and cloud solutions in place- your business will flow as usual and you won’t compromise on your quarterly and yearly goals. Empower your employees and keep up the team spirit- at the end of the day that is what really matters.