Digital signing & data collection

Get documents signed digitally in just a few clicks. Use automated flows for complex business transactions and ensure regulatory compliance. Simplify the identity verification and data collection process.

Digital signing & data collection

Secure and convenient digital interactions

With Penneo, signing is 100% digital. It’s better for the environment, faster, easier, and more secure.
Reduce the manual work, ensure compliance with legal requirements, and offer a better experience.

Digital signing

Get documents signed faster without emailing people back and forth or trying to book them for a physical meeting.

Workflow automation

Collect signatures from different stakeholders in a specific order and keep a full overview of the entire process.

Data collection

Collect personal information such as pictures of IDs, or bank details in a secure way, and in compliance with regulatory requirements.

Digital signatures

Sign on the go

Allow your customers and business partners to sign digitally with eID or touch from any place and any device. Also, several documents in one go.

Limit access to sensitive information

Ensure the right person is viewing and signing by requesting identity verification.

Store and share documents in a secure way

Easily organize and manage documents in your Penneo account. Your clients get a free personal archive too.

Digital signatures
Automated signing flows

Automated signing flows

Simple and advanced signing flows

Sales agreements, employment contracts, annual reports and more. Each flow contains specific signing roles and collects the necessary signatures in a compliant order.

Automatic reminders

Stay on top of deadlines with scheduled reminders. You decide when and how often your clients should be reminded to sign.

Progress overview

Keep track of your documents - whether they’re sent, opened, signed, or completed. Use the audit trail to prove your compliance.

Identity verification and data collection

Identity verification

Verify the identity of your customers with minimum efforts. The form guides your customers through the process and allows them to upload ID pictures right from their phones.

Forms

Collect information in a secure way with our form templates - embed them on your website, in an email, or wherever your customers are.

Identity verification

Secure identity authentication and digital signing with national eIDs

Your customers can safely and quickly confirm their identity and sign digitally using their national eID – in the same way they log in to their online banking, for example.
Penneo currently integrates with the below eIDs and the list is constantly growing.

Send your documents for signing in minutes

Signing flow

Legality, security, and compliance

Legally binding digital signatures

Legally binding digital signatures

Penneo signatures are legally binding and compliant with major global standards such as the EU eIDAS Regulation, US Esign Act and UETA Act.

GDPR compliance

Data security and GDPR compliance

You can rely on our end-to-end encryption, document audit trail as well as policies for data retention and disposal.

Document validator

Document validator

You can easily verify the technical and legal validity of your digitally signed documents with the EU Validator or Penneo Validator.

Going paperless is good for the environment and your business too

Over 210 M tons of paper are produced yearly - mainly used for wrapping, printing, and writing. However, a huge amount of this paper quickly ends up in the trash bins and later at landfills, where 26% of all waste is paper.

As a company, you can do a lot to reduce paper waste and your carbon footprint by embracing paperless transactions! Removing the ink and paper from your signing processes is a solid step to facilitate business sustainability and become the preferred partner for environmentally conscious customers.

Each year, more than three million documents are digitally signed with Penneo – saving more than 74 tons of paper.

Sustainability

FAQ

When a document is signed with an electronic ID, the digital signature is as legally binding as a traditional signature placed on a piece of paper. Read more here.

Each document signed with Penneo embeds cryptographic elements that prove its validity. Some are visible on the document while others can be checked with a PDF viewer, our Validator, or the EU Validator.

See on the document:

unique document key

dedicated signatures page with information about the signers

Check with a PDF reader:

electronic seal certifying the documents’ validity

audit log, encrypted algorithms of the signatures, timestamps, and proof that the signer has accepted a statement of declaration and consent certifying that the document is intact, untampered, and original

Signing flows are specifically designed sequences ensuring that the right people sign the right documents in the right order. Penneo supports a wide range of signing flows which comply with industry-specific regulations. For example, flows to sign annual reports, company registration documents, contracts, and agreements among other things. We also work together with our customers to build custom signing flows that respond to their particular business needs.