Penneo Sign

Secure and convenient digital interactions

With Penneo, signing is 100% digital. It’s better for the environment, faster, easier, and more secure. Reduce manual work and ensure compliance with legal requirements.

Digital signing

Get documents signed faster without emailing people back and forth or trying to book them for a physical meeting.

Workflow automation

Collect signatures from different stakeholders in a specific order and keep a full overview of the entire process.

Data collection

Collect personal information such as pictures of IDs, or bank details in a secure way, and in compliance with regulatory requirements.

Digital signatures

Sign on the go

Allow your customers and business partners to sign digitally with eID or simple electronic signature from any place and any device. Also, several documents in one go.

Limit access to sensitive information

Ensure the right person is viewing and signing by requesting identity verification.

Store and share documents in a secure way

Easily organize and manage documents in your Penneo account. Depending on the signature method used, signers may get a free personal archive.

Automated signing flows

Simple and advanced signing flows

Sales agreements, employment contracts, annual reports and more. Each flow contains specific signing roles and collects the necessary signatures in a compliant order.

Automatic reminders

Stay on top of deadlines with scheduled reminders. You decide when and how often your clients should be reminded to sign.

Progress overview

Keep track of your documents - whether they're sent, opened, signed, or completed. Use the audit trail to prove your compliance.

Identity validation & data collection

Identity validation

Validate the identity of your customers with minimum efforts. The form guides your customers through the process and allows them to upload ID pictures right from their phones.

Forms

Collect information in a secure way with our form templates - embed them on your website, in an email, or wherever your customers are.

Secure data storage

Your clients' data is handled with the highest level of security. Personal information is protected via encryption.

Secure identity authentication and digital signing with national eIDs

Your customers can safely and quickly confirm their identity and sign digitally using their national eID - in the same way they log in to their online banking, for example. Penneo currently integrates with the below eIDs and the list is constantly growing.

MitID

MitID Erhverv

Norwegian BankID

Swedish BankID

itsme®

Finnish Bank IDs & Mobile ID

Get the highest level of security with Penneo Sign

As a Qualified Trust Service Provider (QTSP), Penneo can now offer qualified services, such as:

qualified electronic seals, which guarantee the origin and integrity of an electronic document
qualified time stamps, which confirm the existence of an electronic document at a certain date and time, as well as provide proof that it hasn’t been modified
qualified certificates for electronic signatures, which enable the creation of qualified electronic signatures that are as legally valid as handwritten signatures

That means that when using Penneo Sign, you can rest assured that you do so with the highest level of security.

Get your documents signed in minutes

Upload the documents you want signed

Add recipient and request identity verification where needed

Send the documents and monitor the signing process

Securely store and organize your documents in folders

Legality, security and compliance

Legally binding signatures

Penneo signatures are legally binding and compliant with major global standards such as the EU eIDAS Regulation, US Esign Act and UETA Act.

Data security and GDPR compliance

You can rely on our encryption, document audit trail as well as policies for data retention and disposal.

Document validator

You can easily verify the technical and legal validity of your digitally signed documents with the EU Validator or Penneo Validator.

Going paperless is good for the environment and your business too

Over 210 M tons of paper are produced yearly – mainly used for wrapping, printing, and writing. However, a huge amount of this paper quickly ends up in the trash bins and later at landfills, where 26% of all waste is paper.

As a company, you can do a lot to reduce paper waste and your carbon footprint by embracing paperless transactions! Removing the ink and paper from your signing processes is a solid step to facilitate business sustainability and become the preferred partner for environmentally conscious customers.

Each year, more than three million documents are digitally signed with Penneo – saving more than 74 tons of paper.

Get started with Penneo today

FAQ

Are the documents signed with Penneo legally binding?

When a document is signed with an electronic ID via Penneo, the resulting digital signature meets the requirements for advanced electronic signatures set out by the EU’s eIDAS Regulation. Documents signed with an advanced electronic signature are legally binding, except for cases where the law requires a qualified electronic signature or a handwritten signature.

What validity proof does a document signed with Penneo include?

Each document signed with Penneo embeds cryptographic elements that prove its validity. Some are visible on the document while others can be checked with a PDF viewer, our Validator, or the EU Validator.

See on the document:

Unique document key
Dedicated signatures page with information about the signers.

Check with a PDF reader:

Electronic seal certifying the documents’ validity
Audit log, encrypted algorithms of the signatures, timestamps, and proof that the signer has accepted a statement of declaration and consent certifying that the document is intact, untampered, and original

What are signing flows?

Signing flows are specifically designed sequences ensuring that the right people sign the right documents in the right order. Penneo supports a wide range of signing flows which comply with industry-specific regulations.

For example, flows to sign annual reports, company registration documents, contracts, and agreements among other things. We also work together with our customers to build custom signing flows that respond to their particular business needs.

Discover the benefits for your industry

Learn more about digital signatures

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