Reduce the complexity of critical work processes
Managing critical work processes that involve sensitive information is becoming increasingly complex due to heightened security needs enforced by laws and regulations.
Using a signing and KYC workflow platform can significantly help you overcome some of the time-consuming, manual, and human challenges faced in an AML-regulated industry, including:
Manually collecting, sending, and storing documentation and signatures
Keeping data safe without using emails and online document sharing
Chasing client information and ensuring it’s up-to-date
Keeping up with GDPR and new AML compliance regulations
Not having enough time to focus on your client
Keeping up with digitisation and having an attractive workplace for new talent
Enhance signing and KYC workflows at every stage of your business
Start onboarding your clients
Deliver your services and stay updated
Finishing a client relationship
Identify clients’ business structure, ownership details, and document UBOs.
Verify clients’ identity by collecting relevant documentation.
Screen against PEP and sanctions lists.
Send out guided risk assessment questionnaires adapted to your local AML regulations.
Determine the risk level for each client with a full information overview.
Sign engagement letters digitally and securely and track document status.
Easily collect essential information and documents to ensure compliance and manage risk.
Comply with AML regulations by running ongoing KYC checks.
Monitor client relationships with automatic screenings for sanctions, PEP lists, UBO changes, and organisational structures.
Receive automatic notifications for any changes in client data.
Keep a log of all activities on a client relationship, including sanctions lists and PEP screenings, for reporting purposes.
Send out documents for signing to the right people in the right order.
Track your document signing progress.
Keep an archive of documents in a safe and protected environment.
Focus on delivering the best services and consulting to your clients.
Confidently and systematically archive and delete data according to the highest regulatory and GDPR compliance standards.
Archive client relationships in accordance with AML regulations.
Delete client data in compliance with GDPR and data privacy regulations as per AML instructions.
Why choose Penneo?
| Penneo | Market standard | |
| Signing flows | Industry-specific singing flows | Basic or standardised signing flows |
| Signature level | QES with itsme® in select countries AdES with national eIDs in Nordics | SES or at most AdES |
| Continuous client monitoring | Part of Penneo KYC with no extra cost | Limited monitoring capability with added cost per screening |
| Change notification | Email notifications with changes detected and companies impacted Activity log updates for changes and case updates | Hard to track which changes are detected and manual follow-ups with clients |
| User-friendliness | Clients receive a single email for onboarding, document upload, and verification Accessible from any device No password needed; resume anytime | Long client questionnaires that are long and not tailored to the specific client and industry and not accessible from every device. |
| Client reminders | Automatic reminders help clients meet deadlines during the onboarding or signing process | Manual follow-ups with clients via email or calls |
| Risk assessment | Guided risk assessment that displays client answers next to the risk questionnaire Ability to schedule automatic email reach-outs for risk reassessment | Less user-friendly and more complex internal risk assessment or automated risk scoring that is not in line with AML regulations |
| Data providers & business registers | Global and Nordic data providers Option to use a data provider that fits the size and location of your clients | Regional data providers. Limited support for international clients. |
| Fit for local AML legislations | Penneo KYC built together with local AML experts Not one product fits all markets | One size fits all. Limited adaptability to different regions. Developed with internal knowledge. |
Connect Penneo to your existing tech eco-system
Penneo integrates with the tools you use daily, making your transition to Penneo smooth and straightforward.
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How other AML regulated businesses simplify their work proccesses with Penneo
One of the strengths of Penneo is the possibility of integrating and automating using the API and therefore being able to create really specific flows that are perfectly suited to our business.
— Jonathan Goldwasser, Managing Director at Goldwasser Exchange
Join thousands of AML-regulated B2B businesses using Penneo to simplify, save time, and ensure compliance.
Now it’s your turn.